Local Chapter By-Laws

ARTICLE 1 - NAME AND AFFILIATION

Section 1.1: Name. The name of the Chapter is Society for Human Resource Management, Michigan State University - Local Chapter. (herein referred to as "MSU-SHRM"). To avoid potential confusion, the Chapter will refer to itself as MSU-SHRM and not as SHRM or the Society for Human Resource Management. 

Section 1.2: Affiliation. MSU-SHRM is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").

Section 1.3: Relationships. MSU-SHRM is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of MSU-SHRM. MSU-SHRM shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. MSU-SHRM shall not contract in the name of SHRM without the express written consent of SHRM.

 

ARTICLE 2 - PURPOSE

The purposes of MSU-SHRM, as a non-profit organization, are:

  • To acquaint students, considering a future in business, with the field of human resource management and/or labor relations.
  • To keep students up-to-date on new developments in the field of human resource management.
  • To provide learning opportunities through interaction with human resource practitioners.
  • To promote the development of professional human resource managers for the future.
  • To encourage adherence to the Code of Ethics of the Society for Human Resource Management.

 

ARTICLE 3 - FISCAL YEAR

The fiscal year of MSU-SHRM shall start and end at the current board’s discretion. As a guide, the transition of finances to the next board should take place post elections until the end of the spring semester.

 

ARTICLE 4 - MEMBERSHIP

Section 4.1: Non-Discrimination. The organization will not discriminate on the basis of age, color, gender, gender identity , disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. 

Section 4.2: Qualifications for Membership. Only MSU students may be officers and/or voting members. Individuals who are (a) enrolled at Michigan State University either as full-time or part-time students, at freshman standing or higher; (b) enrolled at Michigan State University in the equivalent of at least six (6) credit hours; (c) enrolled at Michigan State University in a four-year or graduate program; and (d) able to provide verification of Michigan State University's human resources or related degree program are eligible to be a member of MSU-SHRM. 

Section 4.3: Non-transferability of Membership. Membership in MSU-SHRM is neither transferable nor assignable. 

Section 4.4: Application for Membership. Application for membership shall be on MSU-SHRM application form. All applications shall be reviewed and approved by the MSU SHRM Executive Board. New members shall be afforded full membership rights from the date of application approval by the MSU-SHRM Executive Board.

Section 4.5: Voting. Each MSU SHRM Executive Board member of MSU-SHRM shall have the right to cast one vote on each matter brought before a vote. Votes shall be tallied by an Ad Hoc Committee appointed by the MSU-SHRM Executive Board.

Section 4.6: Dues. Application for membership shall be made through MSU-SHRM. Dues shall become payable upon joining MSU-SHRM. Dues are subject to change from year to year dependent upon the local's financial status.

Section 4.7: Termination of Membership. Any member failing to maintain membership in MSU-SHRM will forfeit his/her membership. 

 

ARTICLE 5 - MEMBER MEETINGS

Section 5.1: Regular Meetings or Events. Regular meetings or events of the members shall be held at least once a month, and additional details will be determined by the MSU-SHRM Executive Board. 

Section 5.2: Annual MSU-SHRM Conference. The annual MSU-SHRM Conference shall be held in February or at such other time as determined by the coordination of the MSU-SHRM Executive Board and the MSU-SHRM Advisor. 

Section 5.3: Special Meetings. Special meetings of members shall be held on call of the MSU-SHRM Board.

Section 5.4: Notice of Meetings. Notice of the time and place of each meeting shall be served not less than four (4) days before the meeting.

 

ARTICLE 6 - MSU-SHRM EXECUTIVE BOARD

Section 6.1: Power and Duties. The MSU SHRM Executive Board (also referred to as the "E-Board") shall manage and control the property, business and affairs of MSU-SHRM and in general exercise all powers of MSU-SHRM. 

Section 6.2: Officers. The following shall be members of the E-Board and shall be Officers of the MSU-SHRM: President, Vice President, Financial Officer, Professional Development Officer, Communications Coordinator, MBA Liaison, Undergraduate Liaison. 

Section 6.3: Qualifications. All candidates for the MSU-SHRM Executive Board must be student members of MSU-SHRM in good standing at the time of nomination or appointment and for their complete term of office. Per MSU-SHRM Bylaws, the President must be a current member in good standing of MSU-SHRM throughout the duration of his/her term of office. MSU-SHRM also requires that each Board member be a current member in good standing of MSU-SHRM throughout the duration of his/her term of office.

Section 6.4: Election - Term of Office. Officers shall be elected by the members at the annual meeting of the membership from the proposed slate of the nominating committee at the beginning of each election year. Each elected Officer shall assume office after the annual MSU-SHRM conference following his/her election and shall hold office for one year or until his/her successor is elected and takes office. Officers may not be elected to serve more than one (1) consecutive term in the same position. 

Elections of officers shall be held in the month of November of the fall academic year.

Each officer shall be elected on the basis of a plurality of votes cast for that office. In the event of a tie vote, successive balloting shall be conducted until one candidate receives a plurality.

All elected officers shall be expected to hold their office and faithfully discharge its duties until the end of the following November. However, in the event that an officer is unable to complete his/her term in office, a new election shall be held to fill that office as soon as is conveniently possible for MSU-SHRM.

The President, Vice President, Financial Officer, Professional Development Officer, and Communications Coordinator shall be voted upon by members of the Human Resources & Labor Relations graduate program at Michigan State University.

The MBA Liaison shall be voted upon by members of the Masters of Business Administration graduate program at Michigan State University. 

The Undergraduate Liaison shall be voted upon by members of the Human Capital & Society undergraduate program at Michigan State University and the current MSU-SHRM Board.  

Section 6.5: Vacancies. Any vacancy in the Board may be filled for the unexpired term by appointment of the President with the consent of the MSU SHRM Executive Board. 

Section 6.6: MSU-SHRM Executive Board's Responsibilities. The MSU-SHRM Executive Board shall transact all business of MSU-SHRM except as prescribed otherwise in these Bylaws or other governing instruments of MSU-SHRM. A student member in good standing may request the President to place on the agenda of the next regular MSU-SHRM Executive Board meeting any action for consideration. 

Section 6.7: Removal of Director and Officer. Any Officer may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire MSU-SHRM Executive Board at a duly constituted MSU-SHRM Executive Board meeting. The Officer shall be entitled to a due process hearing prior to any termination action being imposed. 

Any officer may be removed from office under this Agreement for “Poor Performance”. Poor Performance is defined as a failure of a board member to properly meet the duties and responsibilities of their position in a competent fashion, as determined by each MSU-SHRM executive board member. 

If the MSU-SHRM Board is dissatisfied with any aspect of a board member's performance, the MSU-SHRM Board will discuss their concerns with the MSU-SHRM Advisor. Such termination for “Poor Performance” shall occur only after the accused board member has been advised in advance of the failure to meet the duties and responsibilities, or guidelines/goals and given a reasonable period of time to cure the Poor Performance.

 

ARTICLE 7 - DUTIES AND RESPONSIBILITIES

The responsibilities of each member of the MSU-SHRM E-Board shall be as outlined in the position descriptions maintained by the MSU-SHRM. The position descriptions are subject to change as deemed necessary by the President and/or the MSU-SHRM Executive Board. 

Section 7.1: The President.

The President’s Roles and Responsibilities are but not limited to:

  • Lead planning for annual MSU-SHRM conference
  • Build & maintain relations with company representatives
  • Leads fundraising strategies
  • Liaison to SHRLR Leadership
  • Coordinate speakers, alumni visits, etc…
  • Assists MSU-SHRM Executive Board as needed

Section 7.2: The Vice President. 

The Vice President’s Roles and Responsibilities are but not limited to:

  • Co-manage new membership process
  • Annual MSU-SHRM Merit Award process (Spring)
  • Co-communicate to key stakeholders for MSU-SHRM events
  • Assist in planning and facilitation of MSU-SHRM events
  • Assist MSU-SHRM members as needed 

Section 7.3: The Financial Officer. 

The Financial Officer’s Roles and Responsibilities are but not limited to:

  • Manage on-campus & off-campus accounts
  • Communicate with HRLR leadership & accountant
  • Responsible for SHRLR graduate cord inventory
  • Keep track of money usage, create budget

Section 7.4: The Communications Coordinator. 

The Communication Coordinator’s Roles and Responsibilities are but not limited to:

  • Plan and carry out communications for events, surveys, etc.
  • Manage/Create Google calendar
  • Manage Social Media: Facebook & LinkedIn
  • Record attendance/emails at events

Section 7.5: The Professional Development Officer. 

The Professional Development Officer’s Roles and Responsibilities are but not limited to:

  • Organize/strategize professional development events
  • Curate Professional Development resources for members 
  • Maintain relationship with Greater Lansing SHRM

Section 7.6: MBA Liaison. 

The MBA Liaison’s Roles and Responsibilities are but not limited to:

  • Disseminate information to MBA Student (Concentration in HR)
  • Encourage MSU SHRM membership and participation
  • Create opportunities to connect HRLR & MBA programs
  • Assist the board in various other tasks 

Section 7.7: Undergraduate Liaison.

The Undergraduate Liaison’s Roles and Responsibilities are but not limited to:

  • Disseminate information to Human Capital and Society SHRM Members
  • Encourage MSU SHRM membership and participation
  • Create opportunities to connect HRLR & Human Capital programs
  • Assist the board in various other tasks

 

ARTICLE 8 - ELECTRONIC VOTING

Google Forms can be used for the election of Officers provided MSU-SHRM has had at least one in-person meeting that year.

 

ARTICLE 9 - STATEMENT OF ETHICS

MSU-SHRM adopts SHRM's Code of Ethical and Professional Standards in Human Resource Management for members of the Association in order to promote and maintain the highest standards among our members. Each member shall honor, respect and support the purposes of MSU-SHRM and of SHRM. 

MSU-SHRM shall not be represented as advocating or endorsing any issue unless approved by the MSU-SHRM Advisor. No member shall actively solicit business from any other member at MSU-SHRM meetings without the approval from the MSU-SHRM Advisor.

 

ARTICLE 10 - PARLIAMENTARY PROCEDURE

Meetings of MSU-SHRM shall be governed by the rules contained in Robert's Rules of Order (newly revised) in all cases to which they are applicable and in which they are consistent with the Law and the Bylaws of MSU-SHRM. 

 

ARTICLE 11 - AMENDMENT OF BYLAWS

The Bylaws may be amended by a majority vote of the MSU-SHRM Executive Board present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the MSU-SHRM Advisor or his/her designee as being in furtherance of the purposes of MSU-SHRM and not in conflict with MSU-SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the MSU-SHRM Advisor or his/her designee. 

Section 11.1: Quorum. Seven (7) voting members, represented in person or by virtual call, shall constitute a quorum. The vote of a majority (two-thirds) of the members present at any meeting at which there is a quorum, either in person or by virtual call, shall be necessary for the adoption of any matter voted on.

 

ARTICLE 12 - CHAPTER DISSOLUTION

In the event of MSU-SHRM's dissolution, the remaining monies in the accounts, after chapter expenses have been paid, will be contributed to an organization decided upon by the MSU-SHRM Executive Board at the time of dissolution.

 

ARTICLE 13 - WITHDRAWAL OF AFFILIATED CHAPTER STATUS

Affiliated chapter status may be withdrawn by the SHRM Advisor upon finding that the activities of MSU-SHRM are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, MSU-SHRM shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Advisor with a written response to such a proposal within a thirty (30) day period. In addition, when MSU-SHRM fails to maintain the required affiliation standards as set forth by the SHRM Executive Board, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the MSU-SHRM Executive Board may cause a new Chapter to be created, or, with the consent of the SHRM Advisor and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

 

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